The Treasurer keeps clear, simple records and keeps the group informed about how much is taken in and how it is spent.
The treasurer may also have these responsibilities:
- At the election, the outgoing treasurer should have on hand bank signature cards for the incoming treasurer and other signatories to sign and return to the bank without delay so the transfer is completed promptly.
- Bring the checkbook to all meetings.
- Maintain the checkbook and issue checks for all expenses.
- Receive and count collections at meetings assisted by the group secretary or delegate.
- Receive money in payment for literature.
- Make deposits weekly, as soon as possible following meetings.
- At each business meeting, make records available for any interested member.
- At business or steering committee meetings, ask for instructions regarding disbursement of surplus funds and try to establish percentages to be contributed to intergroup, delegate fund, professional exhibit fund, region and WSO.
Experience has shown that problems can be avoided by electing, if possible, a treasurer with perhaps six months of abstinence, a committed involvement in program and some familiarity with bank statements. It is also a good idea to keep group funds in a separate bank account that requires two signatures on each check. Some banks provide checking accounts with low or no service fees to community organizations.