In most groups the secretary is the principal service volunteer for a stated period of time. Many groups have found it best to select a secretary who is actively working the Twelve Steps, is abstaining, and has other group service experience. Here is an abbreviated list of the typical duties of a group’s secretary.
The secretary is responsible for making sure that the local intergroup/service board, the region, and the WSO know of any changes to the meeting’s location, day, time, contact, or intergroup/service board affiliation. The secretary coordinates group activities including opening and setting up the meeting place; conducting necessary elections or appointing other group service positions; and presiding over steering committee meetings. The secretary makes announcements at meetings and ensures that others, such as the intergroup rep, have time to report during the meeting. In most groups the secretary keeps all the group’s records, including a file of OA birthdays, weekly sign-in sheets, lists of members willing to sponsor, records of steering committee meetings, and mailings from the WSO (adapted from OA Handbook for Members, Groups and Service Bodies
). Visit our Secretary Materials
page for documents that will be helpful if you are taking on the role of meeting secretary.