You must use this Professional Exhibits Fund Application PDF to submit your request. If you need translation help, refer to the translatable text below.
Purpose of OA events
Types of events
Guarding our Traditions
Committees
Finances
Sale of merchandise
Program and choosing speakers
Additional suggestions
These guidelines have been developed through the experience of OA members and the Board of Trustees, who have contributed to their creation. They reflect OA Traditions and Concepts of Service as reflected in our OA Conference-approved literature. These guidelines are strong suggestions based on the experience of those who have gone before. The guidelines do not replace the group conscience of local OA members, but we encourage OA groups and service bodies to consider carefully before acting contrary to these suggestions.
Purpose of OA Events
The reason for OA gatherings held outside of group meetings is to provide more recovery opportunities for members. Such get-togethers remind us that we are part of a larger whole, that we are not alone. The focus of such OA events is recovery from compulsive overeating through the Twelve Steps and Twelve Traditions of OA. Many groups and service bodies hold events in conjunction with International Day Experiencing Abstinence (IDEA), Unity Day, Sponsorship Day, or OA’s birthday. Some host only one annual event, while others hold monthly or quarterly events.
Retreats, marathons, and conventions offer the laughter, warmth, understanding, and support of the OA Fellowship. They introduce members to a wider circle of individuals and to the experience, strength, and hope of others who share our disease.
These events can also benefit OA by raising much-needed revenue for OA as a whole. The income helps groups and service bodies to carry the message of recovery to the still-suffering compulsive eater.
Types of Events
All OA events address recovery from compulsive overeating through the Twelve Steps and Twelve Traditions of Overeaters Anonymous. Any OA event should not be connected with any outside issues, including religions, politics, therapies, non-OA literature, or other Twelve Step fellowships. The following events are the types most commonly held by OA groups and service bodies, such as intergroups and serviced boards.
Conventions
Most conventions are weekend events that are hosted by a service body rather than a group. They are held in hotels or conference centers that can accommodate the event’s space requirements. The activities are focused on OA recovery and fellowship, meetings, workshops, speaker sessions, and entertainment, such as dances or breaks for relaxation and fun.
Retreats
Retreats are usually held in a quiet location, such as a camp or retreat center. Retreat activities may include speaker sessions, small group discussions, one-on-one sharing, and time for writing and reflection, as well as free time for members to experience fellowship.
Marathons
Marathons are usually one-day events. They consist of back-to-back speaker meetings or workshops with various, scheduled topics, allowing attendees to choose according to their needs. OA’s virtual community provides marathon phone meetings on many holidays.
Fellowship Meals/Banquets
Lunch or dinner meals with an OA speaker provide another way to combine recovery and fellowship. This type of gathering can be held at a local hotel or restaurant where the meals are purchased, or it can be as simple as a gathering where OA members provide the food.
Public Information Meetings
Special public information events are held to raise awareness of Overeaters Anonymous for the public, the professional community, and OA members’ families and friends.
Service, Traditions, and Concepts Workshops
These workshops are usually conducted by members with a thorough understanding of the Twelve Traditions and the Concepts of OA Service. A region trustee and/or regional board members can offer these workshops to intergroups and service boards as part of their service to OA.
Guarding Our Traditions
Use the following guides to observe the Traditions when planning an OA event. Remember to honor “principles before personalities” (Tradition Six).
An OA event must be sponsored by a registered OA group or service body. An event that is not sponsored by an OA group or service body is considered an outside enterprise, and, as such, may not use the OA name or mailing list (Tradition Six).
The name “Overeaters Anonymous” and the name of the sponsoring group or service body should appear on all flyers, newsletter articles, registration forms, and other announcements and forms for the event (Tradition Five).
Only OA members may be invited to act as event and workshop leaders or speakers (Tradition Six).
Printed materials should not contain endorsements of outside enterprises, such as books, publishers, treatment facilities, professionals in the field of eating disorders, hospitals, and other non-OA entities. This includes any materials or information regarding non-OA enterprises or activities with which the leader or speaker is personally involved. Refrain from printing the names or non-OA titles of speakers and leaders at OA events in all information materials. OA service titles (but not names) may be used when a speaker or leader is performing the service responsibility of their OA office (Traditions Six and Eight and OA Business Conference Policy 1990).
Ask OA members who work professionally in the field of eating disorders or are members of other Twelve Step programs to speak only about their personal experience as recovering compulsive eaters in Overeaters Anonymous (Tradition Five).
Reimbursement to a speaker beyond travel, food, and lodging is not appropriate (Tradition Eight).
Only OA-approved literature should be offered for sale at an OA event. For a list of books and pamphlets, see the OA-Approved Literature List at oa.org/document-library under “Guidelines” or contact the World Service Office (WSO). Locally produced literature should be used with the greatest discretion (Tradition Six).
Committees
An event sponsored by a group or service body is an opportunity to involve many members in Twelfth Step work. The larger the event, the more members needed to share the workload. The following are examples of service needs and opportunities:
Program volunteer
Plans the program and obtains speakers or leaders.
Registration volunteer
Handles preregistration and on-site registration.
Treasurer
Deposits receipts, pays bills incurred by the event, and furnishes detailed accounting of income and expenses when the event is over. Funds may be collected via check or electronic funds transfer (if available to group/service body).
Decorations volunteer
Responsible for signs and decorations.
Public Information volunteer
Sends information about the event to local newspapers, radio and television stations, and nearby groups, unaffiliated groups, and service bodies.
Literature volunteer
Handles OA literature to be sold at the event.
Hospitality volunteer
Provides greeters and arranges for refreshments.
Entertainment volunteer
Arranges for songs, skits, dance music, or other entertainment.
Finances
There are no dues or fees at meetings; however, it is not against the Traditions to charge fees for OA events. Events should be self-supporting to enable groups and service bodies to carry out their primary purpose, as many are held, in part, as fundraisers. Estimating both the total expenses and expected attendance should be part of event planning in order to calculate the suggested registration fee.
Items to consider when estimating expenses are: meeting room rental fees, publicity costs (printing, postage, posters, etc.), programs, name tags, decorations, and other handouts. Speakers’ expenses may include transportation, lodging, and meals. For a single-day event, consider asking a local member to host the speaker if they must stay overnight, which will lower this cost. Estimated expenses divided by estimated attendance will indicate the appropriate amount needed per person to cover costs. A registration fee is then added to that amount if the purpose of the event includes fundraising.
Many events encourage preregistration by charging less for those who register early than those who register at the event. This makes event planning easier and allows for the event’s cancellation if there is an indication that costs will not be covered. Like meetings, all OA events should be self-supporting. Collecting a Seventh Tradition at the event is another way to increase contributions.
It is customary to turn no one away from an OA event for lack of funds; however, it is not necessary to provide meals and lodging. Event organizers may wish to suggest to those who feel they cannot afford the registration fee to honestly decide how much they can contribute and accept it with no further questions. It is also possible to ask these members to give service at the event in order to practice their Seventh Tradition. Some service bodies set up “scholarship” funds to help those in need.
Good financial practices for OA events may include the following (depending on the size and complexity of the event):
Set up a separate bank account for OA events.
Require two signatures for authorization on all expenditures.
Pay all expenditures and refunds, if any, by check.
Require receipts for all expenditures.
Keep a log of all registrations received, recording check or cash information.
Appoint three knowledgeable OA members to an audit committee to verify the financial report to protect both the treasurer and the sponsoring body.
Issue a financial report itemizing income, expenses, and net profit or loss soon after the event. The income section should detail the number of people who registered and the amount received. Receipts and expenditures for items should be separated by category, such as literature, refreshments, fundraising, etc.
Sale of Merchandise
The following statement was adopted by the delegates at the 1984 World Service Business Conference (amended 2014): “It is the will of the Business Conference that sale of merchandise, per se, is not prohibited by the Traditions. With regard to sale of merchandise, ‘Each group should be autonomous except in matters affecting other groups or OA as a whole.’ If you choose to sell merchandise, the following guidelines are suggested:
All sales be made by and for OA service bodies.
Each sale item be approved by group conscience.
Sales at OA events and functions should be conducted in such a manner so as not to divert or distract from our primary purpose to carry the message to the compulsive overeater who still suffers.
In accordance with our Traditions, each group and service body may choose to sell or not sell merchandise as they determine. Overeaters Anonymous must be ever mindful of our Traditions, which warn against endorsement of outside enterprises.”
Program and Choosing Speakers
Recovery events are centered on a theme that is related to the OA Twelve Step program. Topic ideas may be taken from OA-approved literature. Only OA members may be invited to act as event and workshop leaders and speakers.
Some event planners invite a guest speaker, while others rely solely on members attending the event. The sponsoring group or service body determines the eligibility requirements for leaders and speakers. Most events have abstinence requirements for lead speakers but encourage all attending to share if that is a part of the event agenda. Groups and service bodies are encouraged to dialogue with potential and selected speakers to ensure both that there is a mutual understanding of expectations and requirements of the materials they will present when sharing their recovery with the OA audience and that they will conduct themselves fully within the Twelve Traditions of OA. Presenters and members serving at events are encouraged to be living examples of recovery, showing evidence of physical, emotional, and spiritual recovery.
We suggest that the following OA Speaker Statement be read at all OA events:
“OA speakers do not represent OA as a whole, but speak from their own experience, strength, and hope. OA recognizes there are individual approaches and different concepts of working the Twelve Step program of recovery. We all are reminded that our common disease and our common purpose unite us; differences in approaches to recovery need not divide us. OA is strengthened when we honor and respect all by practicing unity with diversity.”
Unfortunately, some speakers promote outside enterprises, such as eating disorder centers and counseling services; sell their own literature and tapes; or require signed contracts, use of outside services, or other actions that raise concerns. One way to verify a speaker’s respect for the OA Traditions is to seek a recommendation from another OA group or service body for which the individual has spoken. Another method is to ask the potential speaker for a copy of a recording from a previous event where the speaker has shared.
Additional Suggestions
Contact other groups, service bodies, the region trustee, or the World Service Office with questions or for assistance. They may have more detailed information on how to plan for events.
Keep it simple.
Consider handicapped access and the comfort of attendees.
Schedule plenty of breaks and time for sharing.
Plan ahead. Include a variety of topics to accommodate all attendees.
Avoid scheduling on holidays, either national or religious, unless that is the purpose of the event (e.g. some groups and service bodies choose to hold events on holidays where large meals tend to be part of the celebratory aspect of the day). Check with nearby intergroups and service boards (as well as region and the WSO) that may be planning an event on or around the same date. This may hurt attendance at both events.
Focus on this event, not last year’s or what some other area has done.
Remember to “let go and let God” and enjoy the event.
OA Responsibility Pledge
Always to extend the hand and heart of OA to all who share my compulsion; for this I am responsible
Overeaters Anonymous, Inc. World Service Office Location: 6075 Zenith Court NE, Rio Rancho, NM 87144, USA Mailing address: PO Box 44727, Rio Rancho, NM 87174-4727, USA Telephone: +1 505-891-2664
Introduction
All countries have laws that protect the creative products of their authors and artists. These laws are referred to as copyrights and need to be respected. Copyright laws can be the basis for legal action. The information provided here is pertinent to copyright laws in the United States and should not be taken as legal advice. If you have legal questions regarding copyright law, particularly if you live outside the United States, it is best to consult a copyright attorney in your jurisdiction.
The following information covers four major points of concern where copyright is involved:
Copyright infringement,
Vigilance required,
Protecting organizations, and
Understanding laws and proper use.
Copyright law applies to all forms of media, including print, promotion, digital, and social media.
It is crucial to be aware of and adhere to copyright and intellectual property laws to prevent infringement and protect Overeaters Anonymous and our members from legal consequences.
Note: These guidelines contains both legal language that covers this topic and the information in plain language (insets). There is also a Frequently Asked Questions section and a brief quiz to help you further understand the importance of this topic.
Preventing Copyright Infringement
Copyright infringement has become a widespread issue for content creators and brand owners. Creators of both print and digital media—such as websites, blogs, other social media pages, banners, and flyers—must be vigilant not to engage in unauthorized sharing of copyrighted material (drawings, clip art, photos, videos, songs, logos, slogans, lyrics, literary works, etc.) without permission from the owner/agent of the work. To protect Overeaters Anonymous, Inc., OA groups, and OA service bodies from infringing the intellectual property rights of others, it is important to understand laws around copyright, proper use of trademarks, and how to avoid intellectual property violations.
Stopping Copyright Problems When someone creates something, they own it—that creation is their property. Copyright issues arise when others use that work without getting written permission. This is called “infringement,” which is the unauthorized use of someone else’s work in a way that violates their copyright. Infringement can be a serious problem for creators of websites, blog posts, videos, songs, and other original content. To keep safe and avoid trouble:
Don’t Use Without Permission: Always ask before using pictures, songs, logos, and drawings, anything someone else made, and get written permission where possible.
Know the Rules: It’s important to learn the rules about copyright and trademarks. This will help you understand what you can and can’t use.
Protect Our Fellowship: We need to make sure our Fellowship, Overeaters Anonymous, doesn’t use other people’s work without permission.
By following these guidelines, we can respect other people’s work and stay out of trouble.
Understanding Copyright Law
Copyright law protects creative works such as books, songs, photos, logos, and videos. The copyright owner/author of the work has the exclusive right to reproduce, adapt, distribute, perform, and publicly display the work or to authorize others to do so. It is important for users to understand copyright rules and what they can and cannot share to avoid infringing on copyright, whether in print or digital media. As more and more people use social media to share and reach out, there are more and more temptations to use “found” content. Just because content is found on the internet does not mean it is free for OA, Inc., OA groups, or OA service bodies to use; permission must be expressly granted for its use by the owner/author or authorized agent (“copyrights holder”). Permission is usually granted in the form of a written agreement or license to use the work under the terms of the agreement/license.
Understanding Copyright Law Copyright law protects creative things like books, songs, photos, logos, and videos. The person who made or owns the copyrighted work (the copyright owner) has legal rights to decide how their work is used. They can let others use it or not.
Sometimes, the person who did the work has an agreement with a third party to manage their work, such as Adobe or Getty Images. There are many platforms and online agencies that do this, and the agency can decide how and if the work can be used. Some agencies have things you can use for free; some agencies sell the limited right to use the creative work. Always read the online agency’s rules before you use something found online. Remember: it’s important to learn the rules about what you can and can’t share. This helps you avoid breaking the law.
Here are two main things you need to know:
Get Permission: Just because you find something on the internet doesn’t mean you can use it. You need to ask the person who owns it for permission.
Written Agreement: If they say yes, ask for a written agreement or license. This tells you how you can use their work.
By understanding these rules, we can make sure we’re using other people’s work the right way and staying out of trouble.
Fair-Use Exceptions
Under copyright law, there are exceptions known as “fair use” that permit limited use of copyrighted works without authorization/permission from the copyright’s holder. Quoting or excerpting parts of a work for criticism, commentary, news reporting, teaching, and research may qualify as fair use. The fair-use exception is a very narrow exception, and most unauthorized use of a third-party’s creative work will not qualify for fair use. It is a common misconception that because OA is in the business of education, fair use applies to any use of another’s content. To avoid misconstruing the fair-use exception and misapplication of the same, it would be best to consult a copyright attorney prior to proceeding under a “fair-use” exception theory. If your OA group or OA service body group is located outside of the United States or its territories, it would be best to consult a copyright attorney in your jurisdiction. OA, Inc. cannot provide this legal service.
Fair-Use Exceptions Fair use is a legal exception that allows limited use of copyrighted material without permission, typically for criticism, commentary, news reporting, teaching, or research. However, fair use is a narrow exception and doesn’t apply to most uses. Before you use something without permission because you believe it is “fair use,” talk with a copyright attorney in your country. Remember: when in doubt, leave it out!
Obtain (Request) Permission
If use of a work does not fall under fair use (and most uses of a work will not qualify), permission must be obtained from the copyright owner or agent before distributing, sharing, or posting the work on social media or in any format. A copyright holder can grant permission for use of copyrighted material through a written license agreement. It is preferred that the license agreement includes a representation from the copyright owner stating that they are the lawful owner of the copyright and that the material does not infringe on the copyright of others. Some works may be in the public domain, meaning the copyright has expired and they can be used freely. However, it is best to verify the copyright status of a work before assuming it is in the public domain. Regarding the use of material copyrighted by Overeaters Anonymous, procedures and guidelines may be found here: Copyright Requests page on oa.org.
Getting Permission To prevent copyright issues like infringement, you should seek written permission from the owner of the copyrighted work to use the work. In addition to receiving written permission to use the work, it is also a good idea to have the owner state (in writing) that they do, in fact, own the work and have the right to grant permission for its use. Written permission is best as it gives you documentation that you can use the work. Sometimes, things are old enough to be free to use (public domain), or the owner has given a blanket license for anyone to use the work, but always check first.
Monitoring and Enforcement
Brands and content creators regularly monitor digital and social media for instances of violations of copyright rules involving their intellectual property. If unauthorized use of an original work is discovered, the copyright holder can:
issue a takedown notice to the platform requesting that the infringing content be removed,
send a cease-and-desist letter to the social media owner requesting damages, and/or
file a lawsuit to enforce the copyright with a request for damages.
Even if one innocently copies a copyright owner’s content without permission and then removes the content after receiving a cease-and-desist letter from the copyright owner, there is no guarantee the copyright owner will abandon the damages requested or abandon the threatened lawsuit for copyright infringement and damages. It is important to note that each OA group and OA service body is autonomous and responsible for its own print and digital media content.
Monitoring and Enforcement People and companies use sophisticated technology like artificial intelligence (AI) to watch digital and social media (including websites, blogs, apps, etc.) to make sure their work isn’t being used without permission. If they find unauthorized use, they can ask the platform to take it down, send a warning letter to you demanding you remove the use, as well as ask for money for the unauthorized use, or even go to court. Each OA group and service body is responsible for what they share. Even if you didn’t know you were doing something wrong and you remove it when asked, you could still be in trouble and end up paying a fee and/or going to court.
Common Forms of Copyright Infringement
Unauthorized Reproduction
The unauthorized reproduction of copyrighted content, including photographs, videos, music, software, and literary works, constitutes copyright infringement. On social media platforms, users frequently repost, download, and share copyrighted content they do not own or have permission to use.
Unauthorized Reproduction This means sharing or downloading things like photos, videos, music, or writings that you don’t own or have permission to use.
Plagiarism
Plagiarism refers to the use of another’s creative work or ideas without proper attribution or credit. On social media, plagiarism commonly takes the form of users copying and pasting blog posts, social media updates, or other content as if it is their own. Users may also plagiarize by paraphrasing another’s work without citing the source.
Plagiarism Using someone else’s work or ideas and pretending they are your own. For example, this can be copying blog posts or social media updates without permission and without saying where they came from.
False Attribution
False attribution occurs when a copyrighted work is attributed to the wrong owner or creator. For example, a social media user posts a famous quote or creative work and attributes it to the wrong historical figure or original author. False attribution can damage the reputation and credibility of the actual creator.
False Attribution Saying someone else made the work when they didn’t. This can hurt the real creator’s reputation.
Trademark Infringement
A company’s trademark, including names, logos, and brand elements, are also subject to infringement. Users may incorporate trademarks of a company into their own posts, profiles, or pages in a way that is likely to cause confusion as to the source, sponsorship, or affiliation. Trademark holders must actively monitor and report such unauthorized use to avoid weakening their brand identity.
Trademark Infringement A company may use/register its name, logo, or other brand elements as a trademark. This means the company owns the name, logo, or elements and is the only one that can give permission for it to be used. Using a company’s name, logo, or other brand elements without permission is also an infringement and can also cause problems. This can confuse people about who made the content and whether the company agreed that the content creator is a representative for the company.
OA, Inc. Trademarks
In the case of OA, Inc.’s trademarks, permission for use must be obtained in advance from the World Service Office for any reproduction or use of the Overeaters Anonymous, Inc. trademarks, including the logo. There are also guidelines on the proper use of OA’s logos customized with the registration number and name of the OA group and service body. This is one way OA protects its trademarks. (See Copyright FAQs page on oa.org.)
OA, Inc. Trademarks Always get permission from the World Service Office to use our trademarks: “OA,” “Overeaters Anonymous,” our logo , or any combination of these.
Best Practices for Copyright Compliance
Ensure Content Is Original
When posting content on social media or other digital media, it is crucial to ensure that all creative works are original and do not infringe on any existing copyrights. It is recommended to only post photos, videos, blog posts, and other content that have been created by the website owner or their employees. See the guidance that the Board of Trustees shared with the Fellowship on February 26, 2022: Sharing OA-Copyright Material Electronically: A letter from the OA Board of Trustees to the Fellowship on oa.org. In the case of OA member volunteers, please obtain permission as identified in the next section.
Use Original Content If you are sharing work either created by you or that was created by an OA member of your group or service body, make sure your works are original or that the creator has given written permission.
Obtain Permission to Use Copyrighted Materials
If OA, Inc. or a registered OA group or service body wants to share copyrighted content created by another party, they must respect the ownership of the content and abide by intellectual property laws and copyright regulations. Explicit permission and rights must be obtained from the copyright owner or agent prior to the content being posted and distributed on social media. Permission should be acquired in writing, often in the form of a licensing agreement that specifies how the content may be used in certain situations. It is also recommended to obtain: 1) a representation that the copyright owner created the work and the work does not infringe the rights of another person, and 2) a warranty against copyright infringement and any damages that arise if the work infringes the rights of a copyright holder to protect the licensee from misrepresentation by the “content creator.” See Copyright Requests page on oa.org.
Get Permission If you want to use someone else’s work, ask first and get written permission. Attach a copy of the work that the permission is for and hold onto both for future reference.
Attribution to Sources
When sharing content that was created by a third party, proper attribution should always be given. This includes identifying the creator by name and year of copyright, if known, and acknowledging a license, if granted. When the contributor wants to remain anonymous, make sure that the identifying information of the content creator’s true identity is maintained in confidence in case a future issue arises with the originality of the content (i.e., an allegation of copyright infringement by another). Proper acknowledgement helps to avoid the appearance of copyright infringement while also giving credit to the original creator.
Give Credit Always say who created the work and the year it was created, if known. This helps avoid copyright problems and gives proper credit. If a member created the work and wants to be anonymous, obtain the full name (first and last) and contact information (address, email, and phone number) of the member with the permission agreement and copy of the work but maintain the identifying information in confidence.
Linking to Other OA Websites
Linking will often have the positive effect of significantly broadening the scope of a site. However, even when linking to another OA site, care must be exercised, since each OA group and OA service body is autonomous, has its own group conscience, and may display information that another OA group conscience might find objectionable. There is no way to know when this might occur. Experience indicates that linking to non-OA sites is even more problematic. Not only are the non-OA sites much more likely to display non-OA and/or controversial material, but linking might imply endorsement, if not affiliation. Experience strongly suggests that, when considering linking to another site, proceed with caution. The World Service Office has attempted to avoid some of these pitfalls on OA’s website, oa.org, by adding a phrase such as “(link opens to third-party website)” to advise users of links that point to non-OA websites, such as retail vendors for OA’s e-books.
Be careful when linking to other websites, even other OA sites. Some sites might have information that could cause problems, or the link may make it seem like OA endorses them. Always be cautious.
No OA group or non-OA entity should represent itself as an agent of OA, Inc. or the World Service Office. No OA group or non-OA entity should represent itself to be a spokesperson for OA, Inc. or act as if they represent OA, Inc. Each OA group and OA service body is autonomous and encouraged to make decisions by informed group conscience, considering the guidance provided in our Twelve Traditions.
No OA group should speak or act like a spokesperson for OA, Inc. or the World Service Office. Each group should make decisions based on OA’s Twelve Traditions and any pertinent guidelines.
OA members sometimes contact the World Service Office for suggestions on how to remain within the Traditions on social networking websites. Keep in mind that World Service Office staff members and the OA Board of Trustees are not specifically trained in technology, but the Board of Trustees can act as a resource regarding OA’s Twelve Traditions and the shared experience of the Fellowship. How OA’s Spiritual Principles play out in the digital environment needs to be carefully discussed by each OA member, OA group, or OA service body creating an online presence. To help direct these discussions, please see the Frequently Asked Questions section further along in these guidelines.
In summary, abiding by best practices such as using original and authorized content, properly attributing third-party work, reporting infringing content, and educating employees/volunteers is key to achieving copyright compliance in print and digital media.
Legal Implications and Penalties for Copyright Infringement
Civil Lawsuits and Damages
A copyright holder whose work has been infringed in print and/or digital media has the right to file a civil lawsuit against the infringing party. If the copyright holder is successful in a United States court, the infringing party may be required to pay damages in the form of lost profits, the amount the copyright holder would have earned if the work had not been infringed, or statutory damages of up to US$30,000 per work infringed under United States copyright statutes.
If you use someone’s work without permission, they could sue you. You might have to pay money for damages.
Criminal Penalties
In some cases, the unauthorized use of copyrighted works can lead to criminal charges and penalties. Individuals or companies found guilty of willful copyright infringement in order to gain a commercial advantage or private financial gain face up to five years in prison and fines of up to US$250,000 per offense under United States copyright statutes. A United States court may also order the seizure and destruction of infringing materials.
Sometimes, using copyrighted works without permission can lead to criminal charges. That could mean jail time and big fines.
Takedown Notices and Account Termination
Copyright holders can issue takedown notices to social media and other online platforms requesting the removal of infringing content. If a user repeatedly posts infringing content, the social media or online platform may terminate their account. Content creators should exercise caution to avoid account suspension or termination, as this could significantly damage the OA brand and goodwill earned over more than sixty years.
If you keep posting things without permission, your website or social media platform presence could be shut down and you will lose access to everything posted on your site.
Loss of Safe Harbor Protections
Social media and online platforms that fail to address infringement claims and comply with takedown notices risk losing “safe harbor” protections provided by laws like the United States Digital Millennium Copyright Act (“DMCA”). In Europe, the equivalent is known as the European Copyright Directive. Without these protections, platforms can face legal liability for copyrighted content posted by users. To maintain safe harbor status, platforms must follow proper notice-and-takedown procedures and adopt repeat-infringer policies.
Social media and online platforms that don’t follow the rules can also get in trouble. They must make sure they follow procedure and remove content when appropriate to do so.
Summary
Copyright infringement on social media and online can result in civil lawsuits, criminal charges, account suspension, loss of safe harbor protections for platforms, and other legal consequences. Content creators should understand their obligations under copyright law in their jurisdiction to avoid these penalties, while copyright holders have avenues to protect their intellectual property rights. By working together, all parties can promote a social media and online environment that respects copyright.
In summary, follow best practices like using your own original work, getting permission, giving credit, and reporting violations. This helps everyone stay within the law and respect copyrights. It also protects OA’s representation and goodwill worldwide.
Frequently Asked Questions
What if I do not know where a photo came from or who owns it? How do I find out?
There are different ways to find out if a work is protected by copyright and learn the details about its copyright. In the United States, the United States Copyright Office has helpful information in this in “Circular 22” (link opens to third-party website).
I got a photo from a website that has lots and lots of photos for people to use. How do I know if it is in the public domain and okay to use?
Websites will usually say if content is in the public domain (or free to use), available with some rules (under a Creative Commons license), or protected by copyright and only usable with permission. We cannot give specific advice on using certain content, so please choose carefully.
I have a personal account with Microsoft (or another company), and Microsoft has photos I can use for free. If I make something for an Overeaters Anonymous group or OA, Inc. with one of Microsoft’s photos, do I need permission to use it?
Using content from third-party providers like Microsoft usually means you have to follow the Terms of Use in their End-User License Agreement (EULA). This agreement explains how you’re allowed to use the content. Be sure to read these agreements carefully before using any content.
I want to use an illustration, not a photo. Do I need permission to use a drawing?
All creative works—photos, drawings, paintings, music, recordings, sounds, books, and sculptures—are protected by copyright. If a drawing is copyrighted and not free to use, you must get permission from the creator or owner before using it.
I am really good at drawing. If I see a photo on the internet that I like, can I make my own drawing and use it on my group’s social media page? I drew it, so I’m the owner, right?
Copyright infringement happens when a work is copied, shared, performed, shown publicly, or changed into something new without permission from the copyright owner. Making a drawing of a copyrighted photo is usually seen as a copy or a new version of the work and might count as copyright infringement.
What if I take my own photos and give them to my OA group to use on the group’s social media page?
Copyright law protects original works that are in a physical form, whether they’re published or not. If you took a photo yourself and it is original, you can use it and give permission for the OA group to use it too.
I saw a photo on another OA group’s website. They are using it, so it must be okay for my OA group to use it, right?
Using a work might be controlled by a license agreement between the copyright owner and the user, as explained in that agreement. Permission given to one person does not automatically allow others to use it.
OA.org and the OA Lifeline blog have photos and illustrations. Is it okay if I just use one of those photos or illustrations, since OA, Inc. is already using it?
A license agreement between the copyright owner and the user may control how a work can be used. Permission given to one person does not mean others can use it too. Please check with OA, Inc. to make sure you have permission to use a specific work.
The photo is just a boring photo showing the backs of heads of people in line. It is not “artistic” or “creative.” Is that okay to use?
In the United States, the United States Copyright Office decides if a work is creative enough to qualify for federal copyright protection. If a work is federally copyrighted and not free to use, you need to get permission from the creator or owner before using it.
As long as I am careful about our social media page, can I cut and paste a photo from the internet on our website or use it in our group newsletter?
Copyright infringement happens when a work is copied, shared, performed, shown publicly, or changed into a new version without the copyright owner’s permission. If a work has federal copyright and is not free to use, you must get permission from the creator or owner before using it.
We got a license to use a photo on our website. Now we want to use the same photo to promote our group on a bus poster and on our region convention packet materials. Can we do that, or do we have to ask for permission again?
Check the license carefully for any rules about using a photo before you use it. If the license only allows certain uses, you might need a new license to use the photo in other ways not covered by the original agreement.
We really like a photo, but we don’t know where it came from or who owns it. We are going to use it anyway because, after all, if we are sued for damages, our group does not have any money.
Each OA group and service body is independent and responsible for its own print and digital content. Even if content is copied without permission and then removed after receiving a cease-and-desist letter, there’s no guarantee the copyright owner will cancel any requested damages or drop the threat of a lawsuit for copyright infringement. (See Monitoring and Enforcement section in these guidelines, above.)
The member who created our social media page has moved to another country and is no longer a member of our group. We do not know how to reach them, and we do not know if we have permission to use the photos on the social media page. What do we do? Is it okay since that person did it, not us?
To avoid copyright infringement, it is best to make sure you have permission to use a work. If you are unsure—whether because of a license or because the work is not copyrighted—consider stopping its use replacing it with something clearly allowed.
The member who created our website is no longer in that service position and cannot help us with the website anymore. We do not know if we have a license to use the photo. What do we do?
To avoid copyright infringement, it is best to make sure a work is used with permission. If it is unclear whether you’re allowed to use it—either due to a license or lack of copyright—think about stopping its use and replacing it with something clearly allowed.
The brother of one of our members is a really talented photographer. He has his own website and people buy his photos. He took some photos for us and gave them to the OA group. Since he gave the photos to the group, we can use them any way we want for the group, right?
Permission to use a work may have limits. If you want to use it in ways beyond those limits, you might need to get extra permission to expand your usage rights.
My group got a cease-and-desist letter. What do we do?
Copyright infringement is serious and can lead to large fines. Each group is responsible for its actions and should talk to an attorney to understand any claims in a cease-and-desist letter and any possible risks. Each OA group and service body is independent and responsible for its own media content. Even if content is copied by mistake and removed after a cease-and-desist letter, there is no guarantee the copyright owner will drop their claims or the threat of a lawsuit.
We got a license to use a photo and even paid a fee. But that was two years ago, and we do not know where a copy of the license is. Should we have kept a copy, and what do we do now?
One option is to reach out to the content owner to check if they have a copy of the license to understand the terms and how long it lasts. If you are unsure whether the work is being used correctly under the license, consider stopping its use and replacing it with something clearly allowed.
Can we use artificial intelligence (AI) to create an image for us? If we do, who owns it?
Generative AI tools can break copyright rules by creating new works based on someone else’s original works. These tools (AI) are trained using examples, such as copying the style of a well-known artist, to make new works that look similar. Right now, courts have not decided if using these examples is allowed (called “fair use”) or not. If it is not fair use and the original work is protected by copyright, both the AI program and the person using it to make new works could be breaking the law by copying the original artist’s work. As in other cases, if there is doubt, the safest choice is not to use the work.
Can we use material that we find on other OA service board websites, or on oa.org?
Always ask for permission before using pictures, songs, logos, drawings, or anything created by someone else. Get written permission whenever possible.
Can we photocopy parts of literature to hand out to members who cannot afford them?
OA allows registered OA groups and service bodies to copy and share OA-owned material from oa.org and lifeline.oa.org without written permission. However, to translate and share any other OA-owned material, written permission is required. For more details, see the Copyright Requests page on oa.org.
Can we post parts of literature on screen during our meeting?
On a videoconferencing platform, OA groups can temporarily share OA material by screen or audio without written permission, but they must follow these rules:
Be temporary: The material should be removed after the meeting ends.
Be limited: Share only a small part of the OA material.
Not copied or shared: Don’t copy or distribute it online, in print, or as a recording.
Include a citation: Add “[Source of material], Copyright Overeaters Anonymous, Inc. All rights reserved.”
Follow platform rules: Check the videoconferencing service’s rules to make sure sharing is allowed.
We meet on WhatsApp. Can we post parts of literature on our WhatsApp page?
To share OA material by screen or audio on a mobile app, you must get written permission. Send your request to the World Service Office at info@oa.org or by mail.
Copyright Use Quiz
Here are six scenarios to help test your understanding of copyright law.
Scenario 1: Olivia’s Online Project
Olivia is working on a project for her intergroup’s social media page. She finds a beautiful photo on the internet and wants to use it. She also wants to share a popular song in the background of her video.
Why does Olivia need to ask for permission before using the photo she found on the internet?
If Olivia decides to use part of the song for educational purposes, does it automatically fall under “fair use”? Why or why not?
What should Olivia do to make sure she’s not infringing on any copyrights when using the photo and the song?
Scenario 1 Answers
Olivia needs permission because the photo may be protected by copyright, meaning only the owner has the right to decide how it is used. Using it without permission could infringe on the owner’s rights.
Just because Olivia is using the song for an educational project does not automatically mean it qualifies as “fair use.” Fair use has specific rules, and most uses don’t qualify. She would need to check with a copyright attorney if she wants to claim fair use.
Olivia should contact the copyright holders (the photographer and music owner) to request permission, or look for public domain or free-to-use (licensed) alternatives for both the photo and song.
Scenario 2: Ben’s Blog Post
Ben writes a blog post about his favorite OA book and includes a long excerpt from it. He also adds a famous quote but credits the wrong author.
What is Ben doing wrong by including a long excerpt from the book without permission?
Why is it a problem that Ben credited the wrong author for the quote?
What could Ben do to fix these issues and avoid copyright infringement and false attribution?
Scenario 2 Answers
By including a long excerpt from the book without permission, Ben may be violating copyright. He would need to keep his quote brief or ask for permission from the copyright owner (OA, Inc., in this case).
Crediting the wrong author for the quote is an example of false attribution, which can hurt the original creator’s reputation and mislead readers about the source of the work.
Ben should remove the long excerpt or replace it with a short, properly cited quote with permission from the copyright owner. He should also correct the author attribution to ensure accuracy.
Scenario 3: Sarah’s Social Media Page
Sarah runs a social media page for her OA group. She often shares pictures and videos she finds online without asking for permission. One day, she gets a takedown notice from a copyright holder.
What might happen if Sarah continues to share pictures and videos without permission?
What are the possible consequences for Sarah’s social media page if she ignores the takedown notice?
How can Sarah ensure that her OA group’s social media page complies with copyright laws?
Scenario 3 Answers
If Sarah continues to share copyrighted content without permission, she may receive more takedown notices or even face legal action from copyright holders.
Ignoring the takedown notice could lead to her social media account being suspended or permanently removed, which would harm her OA group’s online presence.
To comply with copyright laws, Sarah should only share content she has created or has permission to use. She can also look for content in the public domain or that is free to use under the licensor’s conditions.
Scenario 4: Marcos’s Music Video
Marcos creates a music video using a song from a popular band without asking for permission. He shares it on his group’s social media account and the video becomes very popular.
Is Marcos committing copyright infringement by using the song without permission?
What actions can the band take against Marcos and the OA group for using their song without permission?
What should Marcos have done before using the song in his music video?
Scenario 4 Answers
Markos is committing unauthorized reproduction by using the song without permission, which is copyright infringement.
The band can issue a takedown notice to remove the video, send a cease-and-desist letter, or even sue Markos for damages related to the infringement.
Markos should have asked the band or their agent for permission or looked for music licensed for free use in social media projects.
Scenario 5: Lisa’s Logo Design
Lisa is designing a new logo for her OA group’s website. She includes elements from a famous company’s logo because she thinks it looks cool. She also wants to incorporate the OA logo.
What kind of infringement might Lisa be committing by using parts of another company’s logo?
Does Lisa need permission to use the OA logo? Why is it important for Lisa to create an original logo or get permission before using elements from another logo?
How can Lisa ensure her new logo does not infringe on any trademarks?
Scenario 5 Answers
Lisa might be committing trademark infringement by using parts of another company’s logo, as this can create confusion and suggest a connection or endorsement by the company.
Lisa does need permission to use OA’s logo. Using another company’s logo without permission can dilute the brand’s identity and cause legal issues. Lisa needs to ensure her logo is unique to avoid these problems.
Lisa should create an original logo or get permission from the company if she wants to use elements of their design. Consulting a trademark attorney may also help.
Scenario 6: Jake’s Shared Post
Jake shares an interesting article from another OA group’s website on his own OA group’s social media page. He does not check if it is okay to share the content.
What should Jake have done before sharing the article?
What are the risks of linking to or sharing content from other websites with or without permission?
What steps can Jake take to safely share content from other websites?
Scenario 6 Answers
Jake should have checked for permission because each OA group operates independently, and some may have rules about sharing their content. Sharing without permission could imply unintended endorsement.
Sharing without permission could lead to a copyright infringement claim. Linking to non-OA content is also risky, as it may contain material that could reflect poorly on his OA group.
Jake can look for a sharing policy on the other OA group’s website, contact them for permission, or share his own summary of the content with a link back to the original post rather than reposting it directly.
Copyright Use Quiz Answer Key
This key provides answers that reflect an understanding of copyright law and best practices for social media use in each scenario.
Scenario 1 Answers: Olivia’s Online Project
Olivia needs permission because the photo may be protected by copyright, meaning only the owner has the right to decide how it is used. Using it without permission could infringe on the owner’s rights.
Just because Olivia is using the song for an educational project does not automatically mean it qualifies as “fair use.” Fair use has specific rules, and most uses don’t qualify. She would need to check with a copyright attorney if she wants to claim fair use.
Olivia should contact the copyright holders (the photographer and music owner) to request permission, or look for public domain or free-to-use (licensed) alternatives for both the photo and song.
Scenario 2 Answers: Ben’s Blog Post
By including a long excerpt from the book without permission, Ben may be violating copyright. He would need to keep his quote brief or ask for permission from the copyright owner (OA, Inc., in this case).
Crediting the wrong author for the quote is an example of false attribution, which can hurt the original creator’s reputation and mislead readers about the source of the work.
Ben should remove the long excerpt or replace it with a short, properly cited quote with permission from the copyright owner. He should also correct the author attribution to ensure accuracy.
Scenario 3 Answers: Sarah’s Social Media Page
If Sarah continues to share copyrighted content without permission, she may receive more takedown notices or even face legal action from copyright holders.
Ignoring the takedown notice could lead to her social media account being suspended or permanently removed, which would harm her OA group’s online presence.
To comply with copyright laws, Sarah should only share content she has created or has permission to use. She can also look for content in the public domain or that is free to use under the licensor’s conditions.
Scenario 4 Answers: Marcos’s Music Video
Marcos is committing unauthorized reproduction by using the song without permission, which is copyright infringement.
The band can issue a takedown notice to remove the video, send a cease-and-desist letter, or even sue Marcos for damages related to the infringement.
Marcos should have asked the band or their agent for permission or looked for music licensed for free use in social media projects.
Scenario 5 Answers: Lisa’s Logo Design
Lisa might be committing trademark infringement by using parts of another company’s logo, as this can create confusion and suggest a connection or endorsement by the company.
Lisa does need permission to use OA’s logo. Using another company’s logo without permission can dilute the brand’s identity and cause legal issues. Lisa needs to ensure her logo is unique to avoid these problems.
Lisa should create an original logo or get permission from the company if she wants to use elements of their design. Consulting a trademark attorney may also help.
Scenario 6 Answers: Jake’s Shared Post
Jake should have checked for permission because each OA group operates independently, and some may have rules about sharing their content. Sharing without permission could imply unintended endorsement.
Sharing without permission could lead to a copyright infringement claim. Linking to non-OA content is also risky, as it may contain material that could reflect poorly on his OA group.
Jake can look for a sharing policy on the other OA group’s website, contact them for permission, or share his own summary of the content with a link back to the original post rather than reposting it directly.
OA Responsibility Pledge
Always to extend the hand and heart of OA to all who share my compulsion; for this I am responsible
Overeaters Anonymous, Inc. World Service Office Location: 6075 Zenith Court NE, Rio Rancho, NM 87144, USA Mailing address: PO Box 44727, Rio Rancho, NM 87174-4727, USA Telephone: +1 505-891-2664
Your group can publicize your meetings in many ways. Here are a few. For more information, contact your local service body or region and get the Public Information and Professional Outreach Service Manual at bookstore.oa.org. Group Registration Register your group and keep that information current with the World Service Office and your intergroup/service board. Many … Continued
(Attach PSA file to your email. Script included below. Letter may be modified to suit individual needs.) Dear [Public Affairs Director]: Some of your [viewers/listeners] carry a heavy problem—their weight. They may have a real sickness that cannot be solved by another diet or a little more willpower. They may have thedisease of compulsive eating—a … Continued
Using Public Service Announcements can be a great way to carry the OA message, raise public awareness, and attract new members. A PSA is usually a 15-, 30-, or 60-second radio or television spot with a short message about OA and the phone number and website of the World Service Office and/or the local service body. … Continued
To: OA Service Bodies From: Public Awareness/Professional Tradeshows Committee of the OA Board of Trustees Re: Free licensed images, translation, and graphic design platform for intergroups and service boards registered as nonprofits/charities In the past year, OA service bodies, including the Board of Trustees, have responded to new challenges to manage how stock photography images … Continued
To: Intergroups and service boards outside the United States From: OA region chairs and Board of Trustees Re: Adding OA to Trusted Eating Disorder Websites Outside the US You may have an opportunity to help carry our message online to those outside the US who are suffering from anorexia and bulimia. To combat a rising … Continued
Now that you have found Overeaters Anonymous, you may want to make sure our program is right for you. Many of us have found it useful to answer the following questions to help determine if we have a problem with compulsive eating. Are You a Compulsive Eater? Yes No 1. Do I eat when I’m … Continued
Download the color brochure in English “Overeaters Anonymous offers people of all sizes and shapes the common ground for finding a way out of the food-compulsion abyss. . . . Having our patients participate in OA during treatment and after they return home is the difference between helping them find a brief reprieve from their disease and offering … Continued
logo. There are also guidelines on the proper use of OA’s logos customized with the registration number and name of the OA group and service body. This is one way OA protects its trademarks. (See